Editable Word layouts for DE, AT, CH, NL, the UK, and the US that you can adapt for international trade and cross-border services.
When selling goods or services to international clients, you often need IBAN, SWIFT/BIC, and a clear tax treatment. Download a free Word (.docx) template for DE, AT, CH, NL, the UK, or the US, then add banking details and export or reverse-charge wording yourself, and clear the tax row when the supply is VAT-exempt.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | € 90,00 | € 900,00 |
| 2 | Project Documentation | 5 hrs | € 80,00 | € 400,00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
From 2025, many German B2B invoices must be structured electronic invoices (ZUGFeRD or XRechnung). A Word or PDF file alone is often not enough when structured e-invoicing is required. Use dedicated e-invoicing software for those cases. After you issue or receive invoices, KontoMatch helps with OCR and bank matching for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
Invoices to clients outside the European Union (e.g. US, UK, or Switzerland) are often exempt from domestic VAT (0% VAT), depending on the supply.
To ensure compliance, you must explicitly state that the invoice is an export delivery (e.g., "Ausfuhrlieferung" or "tax-free export delivery according to § 6 UStG" in Germany) and provide full international banking details.
Handling international invoices in USD, GBP, or CHF leads to currency conversion discrepancies during reconciliation. KontoMatch syncs exchange rates to help match foreign currency payments during reconciliation.