Clean, editable Word layouts for freelancers, consultants, and creators across DE, AT, CH, NL, the UK, and the US.
As a freelancer, your invoice needs to look professional and carry the right local fields. Download a free Word (.docx) template for DE, AT, CH, NL, the UK, or the US, then add hourly rates, project lines, or retainers yourself, and delete the tax row if you invoice under a small-business or non-VAT scheme.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | € 90,00 | € 900,00 |
| 2 | Project Documentation | 5 hrs | € 80,00 | € 400,00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
From 2025, many German B2B invoices must be structured electronic invoices (ZUGFeRD or XRechnung). A Word or PDF file alone is often not enough when structured e-invoicing is required. Use dedicated e-invoicing software for those cases. After you issue or receive invoices, KontoMatch helps with OCR and bank matching for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
In Germany, freelancers must show a Steuernummer or USt-IdNr. In Austria, the UID-Nr. is required (and the recipient’s UID above €10,000). In Switzerland use your MWST-Nr. when registered; in the Netherlands your btw-id; in the UK your VAT registration number when registered; in the US an EIN is optional federal Tax ID, not a sales-tax permit.
If you qualify as a small business or are not VAT-registered, omit tax amounts and add the required notice where the law demands it (e.g. § 19 UStG in DE, § 6 UStG in AT, Art. 10 MWSTG in CH, Dutch Kleineondernemersregeling / KOR, or UK supplies below the VAT threshold).
Stop copying and pasting in Word. Sync your bank statement and let KontoMatch automatically match your receipts and invoices. Spend your time billing clients, not fighting bookkeeping.