Editable Word invoice layouts for businesses in Germany, Austria, Switzerland, the Netherlands, the United Kingdom, and the United States.
Looking for a standard B2B/B2C invoice layout with the usual fields for Germany (UStG § 14), Austria (UStG 1994), Switzerland (MWSTG), the Netherlands (btw), the United Kingdom (VAT), or the United States (sales tax)? Download a free Word (.docx) template below, fill the placeholders, and adjust line items or the tax row as needed.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | € 90,00 | € 900,00 |
| 2 | Project Documentation | 5 hrs | € 80,00 | € 400,00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
From 2025, many German B2B invoices must be structured electronic invoices (ZUGFeRD or XRechnung). A Word or PDF file alone is often not enough when structured e-invoicing is required. Use dedicated e-invoicing software for those cases. After you issue or receive invoices, KontoMatch helps with OCR and bank matching for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
Tax authorities generally require a clear set of invoice details so the recipient can reclaim input tax where applicable (e.g. Vorsteuerabzug in DE/AT, or VAT recovery elsewhere). Thresholds and rules differ by country.
Make sure your invoices contain: full names and addresses of both parties, the correct tax ID for your country (e.g. USt-IdNr, UID-Nr, MWST-Nr, btw-id, VAT Reg. No, or EIN), a unique sequential invoice number, date of issue, supply date, itemized goods or services, net total, tax rate where charged (e.g. 19% DE, 20% AT, 8.1% CH, 21% NL, 20% UK), tax amount, and gross total. In the US there is no federal VAT; add state sales tax only when you must collect.
Germany's B2B e-invoicing rules from 2025 often require structured formats (ZUGFeRD/XRechnung). Use dedicated e-invoicing software when the law demands it. Once invoices and bank statements exist, KontoMatch helps with OCR and bank matching for bookkeeping.