Download a free UK invoice Word (.docx) template (VAT 20% / 5% / 0%). Fill the placeholders, edit line items and the tax row as needed, or check the £90,000 threshold first.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | £ 90.00 | £ 900.00 |
| 2 | Project Documentation | 5 hrs | £ 80.00 | £ 400.00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
UK VAT invoices need your VAT registration number when registered and the correct rate (20%, 5%, or 0%). Confirm registration status with HM Revenue & Customs (HMRC) if you are near the £90,000 threshold. After you issue or receive invoices, KontoMatch helps with OCR and bank matching for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
Download the Word (.docx) invoice template below. Fill in your UK business details, line items, and the correct Value Added Tax (VAT) rate (20% / 5% / 0%), then export a PDF for your client.
Example: a London consultant invoices £2,000 net. At 20% VAT the client pays £2,400 gross. Helper content only, not tax advice. Near registration, check the £90,000 UK VAT threshold before deciding whether to charge VAT. Need net↔gross maths? Use the UK VAT calculator.
When VAT-registered you typically need your full business details, customer name and address, unique invoice number and date, description of goods or services, net amounts, Value Added Tax (VAT) rate and amount per rate, your VAT registration number, and the gross total. Confirm edge cases with HM Revenue & Customs (HMRC) guidance or an advisor.
Most supplies use the 20% standard rate. Some goods and services use 5% reduced. Specific supplies are 0% zero-rated. Exempt supplies are different from zero-rated and usually need different wording. Treat the template as a layout helper and verify each line.
If you are not registered for Value Added Tax (VAT) you generally should not show VAT lines or a VAT registration number. Delete or clear the tax row in this template and confirm taxable turnover against the £90,000 registration check (rolling 12 months).
Word (.docx) is the most common editable format for filling invoices offline. Export to PDF before sending. When you want optical character recognition (OCR), bank matching, and less manual bookkeeping, switch to KontoMatch instead of maintaining files by hand.
Replace every placeholder, double-check Value Added Tax (VAT), save a PDF, and keep a copy for your records. If you are registered and need quick arithmetic, open the UK VAT calculator (20% / 5% / 0%). For ongoing bookkeeping, upload receipts and bank statements in KontoMatch.
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