Download a free Dutch invoice Word (.docx) template (btw 21% / 9% / 0%). Fill the placeholders, edit line items and the tax row as needed, or check the Kleineondernemersregeling (KOR) before leaving invoices tax-free.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | € 90,00 | € 900,00 |
| 2 | Project Documentation | 5 hrs | € 80,00 | € 400,00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
Dutch invoices usually need the correct Dutch VAT (btw) rate (21%, 9%, or 0%) and your btw-identificatienummer (btw-id) when registered, not the omzetbelastingnummer (ob-nummer). Confirm the Kleineondernemersregeling (KOR), the Dutch small-business scheme, or standard VAT treatment with Belastingdienst before sending. After you issue or receive invoices, KontoMatch helps with OCR and bank matching for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
Download the Word (.docx) invoice template below. Fill in your Dutch business details, line items, and the correct Dutch VAT (btw) rate (21% / 9% / 0%), then export a PDF for your client.
Example: a Rotterdam consultant quotes €800 net for a project. At 21% btw the client pays €968 gross. Helper content only, not tax advice. If you may use the Kleineondernemersregeling (KOR), check the KOR €20,000 threshold before leaving invoices tax-free. Need net↔gross maths? Use the Dutch VAT (btw) calculator.
Typically your full business name and address, customer details, unique invoice number and date, description of goods or services, net amounts, Dutch VAT (btw) rate and amount when you charge VAT, your btw-identificatienummer (btw-id) if registered, and the gross total. Confirm edge cases with Belastingdienst or an advisor.
Most supplies use 21%. Many groceries, books and some services use 9%. Specific cases use 0%. Using the wrong btw rate on a real invoice is a compliance issue; treat the template as a layout helper and verify the rate for each line.
On the Kleineondernemersregeling (KOR) you generally charge no btw and must not show 21% or 9% lines. Delete or clear the tax row in this template and confirm both calendar years stay at or below €20,000 with the KOR threshold check.
Word (.docx) is the most common editable format for filling invoices offline. Export to PDF before sending. When you want optical character recognition (OCR), bank matching, and less manual bookkeeping, switch to KontoMatch instead of maintaining files by hand.
Replace every placeholder, double-check Dutch VAT (btw), save a PDF, and keep a copy for your records. If you already charge btw and need quick arithmetic, open the Dutch VAT (btw) calculator. For ongoing bookkeeping, upload receipts and bank statements in KontoMatch.
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