Download a free Swiss invoice Word (.docx) template. Fill the placeholders, add or remove line items as needed, and save a PDF for your client.
| Pos. | Description | Qty | Unit price | Total |
|---|---|---|---|---|
| 1 | Consulting Services | 10 hrs | CHF 90.00 | CHF 900.00 |
| 2 | Project Documentation | 5 hrs | CHF 80.00 | CHF 400.00 |
Thank you for your business. The Word file is fully editable: add or remove line items and delete the tax row if you are tax-exempt.
One editable layout for your country. Fill the placeholders, add or remove line items, adjust or delete the tax row if you are exempt, then export a PDF. Header and footer stay on every page if the invoice runs long.
Swiss invoices that request bank payment usually need a compliant QR-Rechnung payment slip. This Word template covers the invoice body only. Generate the QR payment part with a dedicated QR-bill tool. When payments clear, KontoMatch helps match them to your bank statements for bookkeeping.
This preview is a sample guide for layout only, not a finished invoice. Download the Word file, replace every placeholder with your own details, set the correct tax treatment and totals yourself, then export a PDF before you send it.
Download the Word (.docx) invoice template below, fill in your company details, CHF amounts, and Swiss VAT (MWST) rates where applicable (commonly 8.1%, 2.6%, or 3.8%), and edit line items as needed. Save as PDF before sending.
Example: a Zurich designer uses this template for CHF 5,000 net at 8.1% MWST and sends a PDF. Helper only, not tax advice. Near registration, use the CHF 100,000 threshold check. Official Swiss QR-bill PDFs may still need a dedicated QR (quick-response) generator.
Typically supplier and customer details, invoice number and date, description of the supply, amounts in CHF, and Swiss VAT (MWST) breakdown when you are registered. Confirm with your advisor or Swiss Federal Tax Administration (ESTV) guidance.
Word keeps the Swiss hub consistent with Germany and Austria: one downloadable template flow. For payment slips with a dynamic Swiss QR (quick-response) code, you still need a QR-capable tool; a static Word file cannot embed a live QR payment payload.
Delete or clear the tax row and do not show MWST amounts when you are not registered for Swiss VAT (MWST). Check worldwide taxable turnover against the CHF 100,000 gross threshold.
These Word layouts cover the invoice body. A compliant QR-bill needs structured payment data; use a QR invoice tool when you must attach an official payment part.
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